Permitting creates risk before race day ever arrives
Most race directors can build a course. The hard part is knowing who must approve it, when to apply, and whether anything important is missing.
Jurisdiction Ambiguity
A route can cross city, county, state, park, and transportation authorities. Missing one approval can delay or derail the event.
Timing Uncertainty
Lead times vary from one agency to the next, and some approvals need 90 to 180 days. Late discovery leaves little room to recover.
Scattered Requirements
Route maps, insurance certificates, safety plans, traffic control details, and notices live across separate websites, PDFs, and inboxes.
Confidence Gap
Directors are left wondering what to do next, what is blocked, and whether the permit packet is complete enough to submit.
How RacePermit Works
Start with your route, then manage the permit workflow around the race project
Start the Race Project
Drop a GPX file from Strava, Garmin, or any mapping tool to create the route context instantly.
Find Every Authority
We analyze your course and identify the cities, counties, and state agencies likely involved.
Build the Timeline
Set your race date and see submission windows, start dates, and the most urgent permit work.
Work the Plan
Manage permit checklists, required documents, contacts, statuses, and readiness signals before you apply.
Built to Reduce Permit Uncertainty
A practical race permit workspace for small teams that need clarity, structure, and confidence before submitting applications
Route-Aware Starting Point
Start from the actual course, not a start line guess, then turn detected authorities into a race permit workspace.
Race-Date Timeline
Turn one event date into a submission timeline with lead times, start dates, urgency, and the next permit task to handle.
Permit Workspace
See the forms, fees, insurance requirements, traffic plans, safety plans, contacts, and official links tied to each authority.
Submission Vault
Track the Big Four materials: route map, insurance, safety or medical plan, and community impact notice.
Readiness Scoring
Get a plain-English readiness signal that highlights missing items, overdue deadlines, blockers, and approval risk.
Editable Everything
Use RacePermit as guidance, then adjust assumptions, statuses, and notes based on what your local contacts tell you.
Permit Templates
Start from practical safety, notification, and traffic-control templates so small races can submit more professional packets.
Built for Independent Race Directors
Especially useful for small operators managing one to ten events a year without a full-time permitting staff
Running Events
- 5Ks and 10Ks
- Half and full marathons
- Trail and ultra races
Cycling Events
- Road races and crits
- Gran fondos
- Gravel and mountain bike
Multi-Sport
- Triathlons
- Duathlons
- Adventure races
Simple, Transparent Pricing
Start with immediate route value, then join the Pro waitlist for the full race permit workspace
Free
Understand what your course crosses before you start calling agencies
- GPX upload and visualization
- Jurisdiction detection
- Basic deadline estimates
- 1 route at a time
Pro
A race permit workspace for directors who need a submission-ready workflow
- Everything in Free
- Detailed permit checklists
- Official links and contacts
- Readiness scoring
- Next most important task
- Permit status tracking
- Document vault and templates
- Early access feedback loop